Posted 4/29/2026

CLASSIFICATION:IT Administrative Coordinator

SALARY GRADE: 6

DEPARTMENT: Information Technology

REPORTS TO: Scott Kansas, Director of Information Technology

PURPOSE

The Information Technology (IT) Administrative Coordinator will organize and oversee departmental calendars, schedule and facilitate meetings, implement and maintain digital filing systems, assist with departmental and project budget maintenance and expense tracking, support the Project Management Office (PMO) in tracking project activities, and provide general administrative support.

EDUCATION

• High school diploma or GED required
• Associate degree with specialized administrative and/or accounting coursework preferred

EXPERIENCE

• Minimum two years of progressively responsible administrative experience
• Proficiency in Microsoft Word and PowerPoint required; advanced Excel skills preferred

SKILLS

• General knowledge of departmental budgeting and financial workflows
• Self-motivated and able to work independently with limited supervision
• Exceptional organizational and time-management skills; strong prioritization ability
• Resourceful problem-solver
• Excellent verbal and written communication skills; strong attention to detail and accuracy
• Ability to manage confidential and sensitive information with discretion
• General knowledge of departmental budgeting and financial workflows
• Experience managing vendor relationships

INDEPENDENT ACTION

• Ability to adapt in a changing environment, self-educate on organizational history and operations and effectively prioritize and multitask

COMMUNICATION

• Must be able to communicate professionally with national officers, board member staff directors, committees, and vendors

TRAVEL

• Minimal, if any

ENVIRONMENT

• Office-based

DUTIES

Contracts, Invoices and Budgets

• Assist the IT Director and managers in preparing, submitting, and tracking annual budget expenditures
• Support creation, submission, and monitoring of approval workflows for IT AFE requests, contracts, and statements of work
• Organize and monitor vendor documentation and invoicing; track per-AFE expenditures
• Track contractor and consultant expenditures versus budget, monitor spend run rate and provide weekly reporting
• Procure non-AFE items via department credit card and reconcile monthly

Administrative

• Manage communication and scheduling for the IT Director and managers, including agendas, mail, email, phone calls, and vendor coordination
• Manage departmental travel logistics and expense reporting (accommodations, transportation, itineraries)
• Provide administrative and clerical support (typing, proofreading, spreadsheet creation, scanning, copying).
• Compile and maintain digital departmental filing systems and contact databases; develop and implement archival policies consistent with departmental and legal requirements
• Organize internal and off-site team events and meetings, including reservations, catering, equipment, and related needs
• Maintain and manage departmental office supplies
• Assist with administration of the phone system for the Association as assigned
• Maintain Associations IT asset inventory in designated systems
• Maintain professionalism and strict confidentiality with all materials and information.

Other

• Assist with orientation for incoming IT staff and committee members as needed
• Support the Help Desk by capturing and reporting support incidents and providing occasional phone support
• Perform other duties as assigned

Note: This position may require extended hours and occasional travel to support the IT department or organizational events.

EXPECTED RESULTS AND MEASURES

• Work closely with the IT Director and managers to maintain departmental organization, budget integrity, and timely delivery of administrative and project support

HOW TO APPLY: Send your cover letter and resume to Scott Kansas: skansas@alliedpilots.org.

Posted 4/6/2026

CLASSIFICATION: Negotiating Department Coordinator

SALARY GRADE: 7 (Non-Exempt/APSEA)

HIRING DIRECTOR: Mark R. Myers, Director of Pilot Negotiations and Contract Administration

QUALIFICATIONS

• Associate degree and five years of administrative support experience; or bachelor's degree or higher with three years of administrative support experience
• Paralegal experience or certificate a plus
• Minimum five (5) years' experience as an administrative professional required (without a bachelor's degree), preferably in a legal office or in a union or labor or employment law setting; experience within the aviation industry is helpful but not required

RESPONSIBILITIES

• A) 40% of time - Coordinates with more senior staff to perform administrative tasks within the department, as well as APA departments and committees supported by the department, including but not limited to, general office support, tasks supporting the implementation and management of the collective bargaining agreement, organizing and preparing documents, maintaining knowledge management protocols, providing note taking when needed during bargaining sessions and other meetings with the Company as well as during internal APA meetings, preparation of accurate and detailed meeting notes and summaries, general support of APA collective bargaining efforts, maintenance of historical documents and activity trackers, and participation in department meetings. Primary note taker for Contract Compliance Committee/AA call reviews (enforcement meetings).
• B) 40% of time - Coordinates the administration of the Negotiating Department, including coordinating office equipment and supplies; drafting departmental memos, correspondence, and other documents for staff, National Officers, Board of Directors, Committee members, and other APA Departments; managing resources; intake and phone monitoring; providing substantive responses to pilot questions (when able); handling special projects; coordination of and logistical support to department meetings, trainings, and travel; management of department schedules; and coordination of other department administrative and logistical needs.
• C) 5% of time - Supports department research efforts related to labor law, employment law, negotiating, FAA decisions, APA statutory compliance, history of party bargaining, and other topics specific to AA or APA, and compose research summaries. Conduct investigative research on various topics as needed.
• D) 5% of time - Assists the in-house attorneys and outside counsel in preparing and processing of grievances and arbitrations. When necessary, manage documents for APA outside litigation cases and coordinate with assigned counsel regarding discovery and other projects.
• E) 10% of time - Other duties as assigned by the Director of Pilot Negotiations and Contract Administration or the Senior Director for Legal Affairs.

This full-time position is located at APA headquarters in Fort Worth, Texas.

HOW TO APPLY: Send your cover letter and resume to Mark R. Myers: APA Public Email Address

Posted 2/3/2026

CLASSIFICATION: Senior Multimedia Designer

SALARY GRADE: 8 (Non-Exempt/APSEA)

DEPARTMENT: Communications

HIRING DIRECTOR: Gregg Overman, Director of Communications

EDUCATION

• Community college degree, equivalent technical training, or professional certification in graphic design, digital media, or a related field

QUALIFICATIONS

• Five to seven years of professional experience in graphic design, with demonstrated work in digital content creation, social media graphics, and print production
• Advanced proficiency in Adobe Creative Cloud (InDesign, Illustrator, Photoshop; After Effects a plus)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with social media content formats, optimization principles, and current digital design trends
• Knowledge of Fiery Command Workstation and digital print workflows
• Ability to create content for rapid-turnaround communications
• Strong file-management and digital asset organization skills

RESPONSIBILITIES

• Design and produce digital content for websites, social media, email campaigns, presentations, and internal communications.
• Create engaging visual assets such as infographics, motion graphics, social media graphics, and short-form digital content optimized for modem platforms
• Manage and execute printing and custom finishing projects using digital printing and finishing equipment, ensuring high-quality output and efficiency
• Maintain AP A brand standards across all visual materials and recommend updates based on current design trends and digital best practices
• Collaborate with communications staff to plan and execute visual strategies for campaigns, initiatives, and announcements
• Assist in content planning for social media, providing design insight and suggesting visually driven content ideas
• Organize and archive digital assets to ensure efficient retrieval and reuse

HOW TO APPLY: Send your cover letter and resume to Gregg Overman: goverman@alliedpilots.org